Legal

Privacy policy

Last updated: May 2026

Who we are

Helping at Home is a CQC-regulated domiciliary care provider based in Newark-on-Trent. We are the data controller for any personal information collected through this website.

Data controller: Helping at Home
Address: 65 London Road, Newark, NG24 1RZ
Email: hello@helpingathome.co.uk
Phone: 01636 646915

What personal data we collect

We only collect information you actively provide to us. This may include:

Enquiry and care assessment forms — your name, phone number, email address, and details about the care you are looking for.
Hospital discharge fast-track form — the above, plus any relevant medical context you choose to share to help us arrange care quickly.
Job application form — your name, contact details, and any information you include in your application.
Technical data — if you have consented to analytics cookies, we may collect anonymised information about pages visited, browser type, and approximate location. No analytics are currently active.

We do not collect sensitive health data through this website. Any care-related details shared via a form are used only to respond to your enquiry.

Why we collect it and our lawful basis

Purpose	Lawful basis
Responding to care enquiries and arranging assessments	Pre-contractual steps at your request (Article 6(1)(b) UK GDPR)
Processing hospital discharge referrals urgently	Legitimate interests — responding to urgent care needs (Article 6(1)(f))
Reviewing and responding to job applications	Pre-contractual steps at your request (Article 6(1)(b))
Understanding how the website is used (analytics)	Consent (Article 6(1)(a)) — only active if you accept analytics cookies
Keeping the website secure and functional	Legitimate interests (Article 6(1)(f))

How long we keep your data

Enquiry and assessment requests — up to 12 months if no care service begins, or for the duration of any care arrangement plus 7 years thereafter (to meet regulatory and legal obligations as a CQC-registered provider).
Job applications — 6 months from the date of application, unless we offer you a role.
Analytics data — anonymised; no personally identifiable data is retained.

Who we share your data with

We do not sell, rent, or share your personal data with third parties for marketing. We use the following processors to operate this website:

Web3Forms (web3forms.com) — processes form submissions and delivers them to us by email. Data is processed in accordance with their privacy policy and is not retained by them beyond delivery.
Cloudflare — hosts this website and provides security services. Cloudflare may process technical data (IP addresses, request metadata) to protect against abuse.

We may also share data where required by law — for example, with the Care Quality Commission as part of our regulatory obligations.

How we keep your data secure

Caring for people at home means handling sensitive personal and health information, and we treat that responsibility as seriously as the care itself. Each year we complete the NHS Data Security and Protection Toolkit, the standard NHS England sets for organisations that handle health and care data, covering how information is stored, who can access it, how staff are trained, and how we would respond if something went wrong.

For 2025-26 our assessment is published as Standards Met, confirming that we are practising good data security and handling personal information correctly. It was published on 22 June 2026 and is valid to 30 June 2027. You can verify our status directly on the NHS toolkit at dsptoolkit.nhs.uk.

Your rights under UK GDPR

You have the following rights in relation to your personal data:

Right of access — to request a copy of the personal data we hold about you.
Right to rectification — to ask us to correct inaccurate data.
Right to erasure — to ask us to delete your data in certain circumstances.
Right to restrict processing — to ask us to limit how we use your data.
Right to data portability — to receive your data in a machine-readable format where processing is based on consent or contract.
Right to object — to object to processing based on legitimate interests.
Right to withdraw consent — where processing is based on consent (such as analytics cookies), you can withdraw at any time via cookie preferences.

To exercise any of these rights, please contact us at hello@helpingathome.co.uk or write to us at our address above. We will respond within one calendar month.

Right to complain

If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the UK's supervisory authority:

Information Commissioner's Office (ICO)
Website: ico.org.uk
Helpline: 0303 123 1113

We would always prefer to resolve any concerns directly, so please contact us first if you have a question or complaint.

Cookies

We use a small number of cookies. For a full explanation of what we set and why, see our cookie policy.

Changes to this policy

We may update this policy from time to time. The date at the top of this page will reflect when it was last changed. For significant changes that affect how we use your data, we will take steps to inform you directly where possible.

Contact

For any questions about this privacy policy or how we handle your data, please get in touch or email hello@helpingathome.co.uk.